What is the use of authenticating all professional documents

Authenticating business documents is essential for any company that wants to grow. Indeed, its integrity and image depend on it. So find out why it is useful to authenticate your business documents and what techniques can be used to do so.

Document authentication for added security

Authenticating your business documents allows you to protect them against false and fraudulent modifications. It is used to verify the author of a document by providing information about them. This is the case, for example, when a business manager decides to use an ink stamp to mark their important documents. 

The ink stamp contains all the information about the company and the author of the stamped document. This makes it impossible for a fraudster to create a fake document and pretend to be someone they are not.

Authentication of business documents is necessary, especially when you operate in a field where legal validity and confidentiality are essential. For example, it is essential for documents such as contracts, legal documents, medical records, or financial transactions. These various documents must be authenticated to have legal value.

To enhance your brand image

Authentication is a way for you to show your customers that you care about the integrity and security of your documents. It proves that your company is responsible and that you are committed to protecting your customers' information. 

They will then be able to easily trust you. In addition, by receiving authenticated documents from your company, your customers are assured of your professionalism and seriousness. They will also have the certainty that your products and/or services are produced with the same rigor.

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This will increase their satisfaction, which can strengthen the relationship of trust between you. Authenticating your documents also helps improve your reputation as a modern and innovative company. 

Using certain types of authentication shows that the company remains open to using advanced technology in order to further secure its sensitive data. This proves that you are willing to accept new practices for a more satisfying customer experience.

Different types of professional document authentication

Here are some of the most common types of document authentication that you can use within your company.

Handwritten authentication

It consists of the use of handwritten signatures on documents by their author. It is a simple option that unfortunately can be easily altered and falsified with the use of high-performance scanners or printers. However, it is possible to strengthen this authentication by using a personalized ink stamp .

Electronic authentication of documents

This type of authentication involves the use of digital technologies for the insertion and verification of electronic signatures and authentication codes on the document. This method is more difficult to falsify than the manual technique, as it is usually accompanied by a verification of the identity of the author.

Biometric authentication

This type of authentication uses the author's unique physical characteristics to verify their identity. These can be fingerprints, voice, or iris scans. It is a very secure technique. However, it requires the use of specialized equipment, which is often very expensive. In addition to these three authentication techniques, there are also password and barcode techniques that are also very widespread.